Alotten Privacy Policy

This Privacy Policy was last updated on October 29, 2026.

Introduction

This Privacy Policy (“Privacy Policy”) explains how Alotten, Inc. (either the “Company” or “Alotten”) collects, uses, and discloses your personal information, including the categories of personal information we process and the purposes for which we use it.

This Privacy Policy applies to any personal information you provide to Alotten and any personal information we collect when you:

  • Use any service we provide (each, a “Service”)
  • Contact or communicate with us
  • Visit or use our websites or applications
  • Visit an Alotten location
  • Attend events or seminars involving Alotten

Alotten may also obtain personal information about you if your employer or affiliated organization provides information for processing for Service access or otherwise in connection with a Service.

This Privacy Policy may be supplemented by additional privacy statements, data processing terms or agreements, or other relevant notices.

This Privacy Policy does not apply to your use of any third-party sites linked from or accessed in connection with our websites or Services.

Collecting Your Information

Types of Information We Collect

The personal information we collect varies depending on the nature of our Services and how you interact with us. If we collect sensitive personal information (such as payment details), it is done strictly where relevant and in accordance with applicable law.

The information we collect may include:

1. Contact Details

  • Name, email, postal address, and phone number

2. Unique Identifiers

  • Passport number, National ID, National Insurance Number, or pension scheme reference number

3. Demographic Information

  • Date of birth, age, gender, race, ethnicity, national origin, and marital status

4. Employment Information

  • Job title, employee number, employment status, salary, benefits, employment history, qualifications, and affiliations

5. Financial Information

  • Credit history, bankruptcy status, salary, tax code, third-party deductions, bonus payments, benefits, national insurance contributions, bank account details, and tax information

6. Online Information

  • IP address, browser type, operating system, device information, usage data, and the company or organization associated with your visit, collected when you visit our websites or use our applications, including through cookies and similar technologies (see “Cookies and Similar Technologies” below)

7. Background Checking Information

  • Inclusion on a sanctions list, disqualified directors' list, previous criminal offenses, or politically exposed persons (“PEPs”) status

8. Account Login Credentials

  • Username, password, password hints, and security-related information

9. Payment Information

  • Credit or debit card number and bank account details

Sources of Information

We collect personal information from the following sources:

  1. Directly from You – When you request a Service, visit an Alotten location, attend events, apply for a job, or provide feedback.
  2. From Your Organization – If your employer or affiliated organization provides information for service access.
  3. Automatically – When you use our Services, visit our websites, or engage with us online (including through cookies, web beacons, and similar technologies, as described in “Cookies and Similar Technologies” below).
  4. From Third Parties – Recruitment agencies, insurers, credit reference agencies, government bodies, and business partners.

Failure to Provide Information

If you do not provide necessary personal information, we may be unable to offer Services and may need to terminate your access immediately.

Information You Provide About Others

If you provide information about third-party individuals (such as employees, dependents, or emergency contacts), you should ensure they are aware of how Alotten will use their information.

Information Relating to Children and Minors

Our Services are not directed to children or minors (under the age of 18), and we do not knowingly collect data from children. If information about a child or minor is required (e.g., for a beneficiary in an insurance policy), it must be provided by a parent or guardian, and we do not collect or process information from that child or minor.

Processing Your Information

We may process personal information for the following purposes:

  • Providing Services to you and other clients, partners, or employees
  • Compliance & Risk Management – Due diligence, credit checks, sanctions screening, and fraud prevention
  • Processing Payments
  • Communicating With You – Responding to inquiries and feedback
  • Market Research – Evaluating promotional effectiveness and service improvements
  • Regulatory Compliance – Legal obligations, dispute resolution, and audits
  • Recruitment – Evaluating applications and hiring decisions
  • Product & Service Development – Improving offerings based on customer interactions
  • Marketing & Outreach – Offering related products or services
  • Advertising & Analytics – Measuring website use, showing Alotten ads on other websites, and identifying companies that visit our website

Legal Grounds for Processing Under GDPR

We rely on the following legal bases to process your personal information:

1. Performance of a Service Contract

  • Necessary to fulfill our obligations under an agreement with you.

2. Legal & Regulatory Obligations

  • Required to comply with licensing and regulatory requirements.

3. Legitimate Interests

  • Business operations, customer relationships, security, and service improvements.

4. Consent

  • When legally required, such as for marketing communications.

5. Substantial Public Interest

  • Preventing fraud, public health concerns, or criminal investigations.

Updating Your Information with Alotten

You should notify us of any changes to your personal information to ensure accurate Service delivery.

Alotten Does Not Sell Personal Information for Money

We share information about website visits with advertising and analytics partners, as described in “Cookies and Similar Technologies.” You can opt out through a Global Privacy Control signal, or, if you are visiting from California or outside the United States, through Cookie Settings.

Disclosing Your Information

We may disclose your personal information to:

  • Internal Alotten Teams and Affiliates – For service management and administration
  • Service Providers & Business Partners – To support Service delivery
  • Analytics and Advertising Providers – To measure website use, show Alotten ads, and identify companies that visit our website, as described in “Cookies and Similar Technologies” below
  • Law Enforcement & Regulatory Bodies – To comply with legal requirements

Cookies and Similar Technologies

We and our third-party partners use cookies, pixels, and similar technologies on our websites and applications. We group them into three categories:

  • Necessary – Required for our websites and applications to function, such as security, spam protection on our forms, keeping you signed in, and remembering your cookie choices. These cannot be turned off.
  • Statistics – Help us understand how visitors find and use our websites and applications, such as pages visited and features used. Some statistics tools record clicks, scrolling, and page interactions, with any text you type hidden.
  • Marketing – Help us show Alotten ads on other websites and social media platforms to people who have visited our website, measure whether those ads work, and learn which companies visit our website.

Statistics and marketing technologies are provided by third parties. These partners receive information about your visit, including your IP address, device and browser information, pages viewed, and identifiers stored in cookies. They may combine it with other information they hold about you, under their own privacy policies. Some partners use this information to identify the company or organization associated with a visit.

For visitors to our website from California and outside the United States, we use statistics and marketing technologies only if you agree, and you can change your choice at any time through the Cookie Settings link in our website footer. For other visitors in the United States, these technologies are active by default. We treat Global Privacy Control browser signals from any visitor as a request to opt out.

Our Current Partners

Our current partners, the cookies each one sets, and links to each partner’s privacy policy are listed in our Cookie Declaration at alotten.com/legal/cookie-declaration, and incorporated into this document by reference. The Cookie Declaration is updated automatically when the cookies on our website change. Visitors may also visit partners’ websites and adjust their preferences on that page.

Your Other Choices

Opting out through Cookie Settings or a Global Privacy Control signal stops these technologies on our website from that point on. It does not delete information partners have already received; to request that, contact the partner under its privacy policy. You can also limit interest-based ads from many companies through the Digital Advertising Alliance (optout.aboutads.info), the Network Advertising Initiative (optout.networkadvertising.org), or, in Europe, Your Online Choices (youronlinechoices.eu). You can also block or delete cookies in your browser settings, though some features may not work.

Do Not Track

Some browsers send “Do Not Track” signals. Because there is no common standard for these signals, our websites do not respond to them. We do honor Global Privacy Control signals as described above.

International Data Transfers

  • If your data is collected in the UK or EEA, we may transfer it outside these regions with adequate safeguards in place.

Retention of Your Information

  • We retain personal data only as long as necessary for Service provision and improvement, marketing purposes (unless you opt out), and legal compliance.

Information Security

We have implemented appropriate security measures to protect your personal data from unauthorized access or misuse.

Your Rights

You have the following rights under data privacy laws:

  • Right to Access – Request a copy of your data
  • Right to Correct – Request updates to inaccurate information
  • Right to Delete – Request deletion of your data
  • Right to Restrict Processing (applies to GDPR) – Limit how we use your data
  • Right to Object (applies to GDPR) – Stop us from using your data for specific reasons
  • Right to Data Portability – Request a copy of your data that you can transfer to another service provider
  • Right to Opt Out – Opt out of the use of your information for targeted advertising through a Global Privacy Control signal, or, if you are visiting from California or outside the United States, through Cookie Settings

To exercise any of these rights, please contact legal@alotten.com.

Direct Marketing

We may send you marketing communications about relevant products and services. You can opt out of such marketing communications at any time.

Changes to This Privacy Policy

We may update this Privacy Policy periodically. The date at the top shows when it was last updated.

Contact Us

For any questions or concerns, contact:
📧 legal@alotten.com